How to Transfer Iqama and Kafala in Saudi Arabia: A Complete Guide
Transferring iqama (residency permit) and kafala (sponsorship) in Saudi Arabia is a significant process for expatriates and their sponsors. It requires understanding the legal framework, adhering to governmental regulations, and completing several procedural steps. This article provides a comprehensive guide to help you navigate the iqama and kafala transfer process smoothly.
What Are Iqama and Kafala?
- Iqama: An iqama is a residency permit issued to expatriates working in Saudi Arabia. It serves as proof of legal residence and is required for various activities, such as opening a bank account, renting property, and receiving medical care.
- Kafala: Kafala is the sponsorship system under which expatriates work in Saudi Arabia. The sponsor (kafeel) is typically the employer and is responsible for the expatriate’s legal and financial matters during their stay.
Reasons for Transferring Iqama and Kafala
The Ministry of Human Resources and Social Development (MHRSD) and the General Directorate of Passports (Jawazat) oversee the iqama and kafala transfer process. Understanding the regulations and fulfilling all requirements is essential for a successful transfer.
Eligibility for Iqama and Kafala Transfer
The eligibility criteria for transferring iqama and kafala include:
- Employee Eligibility:
- The employee must have completed at least one year with the current employer unless the employer agrees to an earlier transfer.
- No pending financial disputes or violations related to labor laws.
Employer Conditions:
- The current employer should not have any unpaid fines or violations.
- The new employer must be authorized to hire foreign workers in the employee’s profession.
Steps for Transferring Iqama and Kafala
Step 1: Obtain Consent
- Current Employer’s Approval:
- The current employer must approve the iqama transfer request unless the transfer is eligible without approval (e.g., due to labor law violations by the employer).
- If the current employer refuses to grant consent, the employee may need to file a complaint with the MHRSD.
New Employer’s Sponsorship:
The new employer must initiate the process and provide all necessary documents.
Step 2: Ensure Compliance with Conditions
- Verify that the employee’s iqama is valid.
- Ensure there are no outstanding fines or penalties associated with the iqama.
Step 3: Initiate the Transfer Request on Absher or Qiwa Platform
Absher Platform:
- Employees can use the Absher portal to check their iqama status and initiate transfer requests.
- Login to the Absher platform (“Absher Individuals” section).
- Navigate to the “Employment Services” section.
- Select “Transfer Services” and follow the on-screen instructions.
Qiwa Platform:
- Employers primarily use the Qiwa portal for iqama transfer requests.
- Login to the Qiwa platform.
- Access the “Employee Management” section.
- Initiate the iqama transfer process by entering the employee’s details.
Step 4: Submit Required Documents
Both the current and new employers must provide the following:
Employee Documents:
- Copy of the iqama.
- Copy of the passport.
Employer Documents:
- Business registration certificate.
- Proof of no pending labor violations.
Step 5: Pay the Iqama Transfer Fee
Payment can be made via authorized banks or through electronic platforms such as SADAD.
Step 6: Finalize the Transfer
- The new employer completes the transfer by logging into the Qiwa platform and accepting the employee transfer.
- Upon approval by both parties, the iqama details are updated in the system.
Tips for a Smooth Transfer
Plan Ahead: Ensure all documents and approvals are in place before starting the process.
Communicate: Maintain clear communication between the current and new employers.
Use Digital Platforms: Leverage platforms like Absher and Qiwa for a seamless experience.
Common Challenges and Solutions
- Delays in Approvals:
Follow up with the current employer and Jawazat regularly.
- Disputes with the Current Employer:
File a complaint with the MHRSD if the employer refuses consent without valid reasons.
- Outstanding Fines or Violations:
Clear all penalties before initiating the transfer.
Post- Iqama Transfer Requirements
After the iqama transfer is completed:
Update employment records and contracts with the new employer.
Ensure the new employer renews the iqama annually.
Notify relevant entities (e.g., banks and landlords) about the updated sponsorship details.
Iqama Transfer Website Key Resources
Conclusion
Transferring iqama and kafala in Saudi Arabia involves multiple steps and strict adherence to regulations. By understanding the legal requirements, utilizing digital platforms, and ensuring clear communication between all parties, expatriates can complete the process efficiently. Always keep yourself updated on changes in laws and guidelines to avoid any legal complications.
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