How to apply for change in Iqama name in Saudi Arabia as per passport Details: A Step by Step guide
The Iqama is a crucial identification document for expatriates in Saudi Arabia, and it is essential that it accurately reflects your name as shown in your passport. Any mismatch, especially in the order or spelling of names, can lead to issues with banks, travel, and government transactions. This guide provides detailed steps to change the name on an Iqama to match your passport.
Why It’s Important to Update Your Iqama Name
Ensuring the Iqama aligns with your passport name is essential for:
- Legal Clarity: Avoids any potential legal complications with your documentation.
- Ease in Transactions: Reduces issues with official procedures, such as opening a bank account or government identification checks.
- Avoiding Travel Issues: Prevents inconsistencies that could hinder travel plans or other international activities.
Requirements for the Iqama Name Change
Before initiating the process, gather the following essential documents:
- Iqama Copy: A clear photocopy of your Iqama.
- Passport Copy (with correct name): Ensure the passport copy has your full, correct name, exactly as it should appear on your Iqama.
- Form 203: This is a standard form used for name and information changes at the Jawazat office.
- Employer’s Support Letter: In some cases, a formal letter from your employer is required, which the Government Relations Officer (GRO) can prepare.
Step-by-Step Process to Change Name on the Iqama
1. Initial Verification and Request through the GRO
The first step is to communicate with your employer’s Government Relations Officer (GRO), as they handle official documentation on behalf of foreign employees. The GRO will confirm the details needed for the name change request.
2. Accessing the Muqeem Portal for English Name Corrections
For minor corrections in the English spelling of your name, the GRO can submit a request directly through the Muqeem portal. This online portal allows for updates to employee records, including English name adjustments that match the passport.
- Login Details: Only the employer’s GRO has access to Muqeem for processing official employee requests.
- Process: Once the request is submitted, a confirmation is often generated, and the Muqeem system will display any updates to the Iqama record.
In-Person Visit to the Jawazat Office for Name Corrections
If the name change involves adjustments to the Arabic spelling or more complex discrepancies, an in-person visit to the Jawazat office is necessary. Here are the steps for this visit:
- Submit Form 203: This is a required form for most official adjustments, including name changes. The form can be collected at the Jawazat office or obtained through your GRO.
- Provide Copies of Documents: Bring copies of your passport (with the correct name) and your Iqama to verify your identity.
- Receive Processing Details: After submission, the official will provide guidance on how long the update may take, which can vary by office and complexity of the request.
Note: Ensure that any Arabic spelling provided matches the intended transliteration, as names of non-Arabic origin may have varying transliterations in Arabic.
Follow-Up with Your GRO and Absher Portal
After submitting your request, stay in touch with your GRO and monitor the Absher portal or Muqeem portal for status updates. Regular follow-ups help ensure that there are no delays or missing documentation that could slow down processing.
5. Receive the Updated Iqama
Once the name change request is processed and approved, your GRO will collect the updated Iqama. Verify that the name on the new Iqama exactly matches your passport to avoid future issues.
Additional Resources
- Muqeem Portal: For English name adjustments, access the Muqeem portal here.
- Form 203 Jawazat: This form is required for Arabic name corrections and other document changes at Jawazat. It can be obtained from the Jawazat office or sometimes through online government resources, depending on office policies.
Common Issues and Solutions
1. Lengthy Processing Times
- The process duration can vary widely depending on the complexity of the name discrepancy and the Jawazat office location. Keeping in regular contact with your GRO and monitoring Muqeem or Absher can help avoid delays.
2. Discrepancies in Arabic Transliteration
- For non-Arabic names, it’s common for transliterations to vary. Ensure that the GRO accurately represents the name in Arabic according to your passport’s transliteration.
Conclusion
Changing the name on your Iqama to match your passport is an essential step to ensure consistency in official records. By following this detailed process and working closely with your employer’s GRO, you can address name discrepancies through either the Muqeem portal or a Jawazat office visit. Taking these steps will ensure smoother experiences in government interactions, banking, and travel. For additional support, contact your GRO or refer to official resources.
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